After the deadline to submit comments, the commented version of the minutes will be sent to all again and deposited with project documentation.
Use
- Basic information
- Participants
- Agenda - Predetermined list of discussed topics, distributed in advance of the hearing
- Minutes - Documentation of important decisions, information and tasks from meetings
- Tasks - Task records, including the due date. You update the status of the task list at every other meeting, completed tasks are marked grey and deleted at next meeting.
- Signature clause - Optional, in case the parties request the printed minute and written confirmation.
Recommendation
- Carefully prepare the agenda, discuss with other stakeholders and distribute prior the meeting.
- Clear and accurate version of the minutes.
- Do not record irrelevancies.
- Alternatively, enter tasks in your "task tool".
